Executive Assistant
Summary:
What your team does:
The tight-knit Office of the CEO (OCEO) plays a crucial role in supporting senior leadership and executive teams at Clio by providing administrative assistance, operational support, and fostering collaboration across the organization. The OCEO Team works in a collective, autonomous environment; exercising judgment and discretion, and actively contributes to decision-making and execution processes.
Who you are:
Calendar Maestro:
Your knack for organizing will shine as you manage executive calendars, ensuring meetings, appointments, and travel plans are seamlessly coordinated.
Proactively navigate potential scheduling hiccups, keeping the executive day running like a well-oiled machine.
Communication Enthusiast:
You'll be the friendly face and voice connecting our executives with both internal and external folks.
Juggle incoming emails, phone calls, and messages with finesse, ensuring our executives stay in the loop.
Admin Extraordinaire:
Dive into document editing, presentation perfection, and report refinement to help our executives shine.
Take the lead in organizing unforgettable meetings, onsites, and special events, infusing a personalized flair while contributing to strategic agendas.
Tackle the world of expenses with a smile, keeping things organized and stress-free.
Travel Wizard:
Your magic touch will shine as you coordinate executive travel plans, making domestic and international journeys a breeze.
Provide detailed itineraries and travel packs, adding that personal touch for a smooth travel experience.
Keeper of Secrets (and Files):
Handle sensitive information with the utmost care and confidentiality.
Keep files, records, and databases in shipshape order, making sure everything is accessible and secure.
Critical Thinking Sidekick:
Step in to solve the everyday puzzles and challenges, making life easier for our busy executives.
Anticipate issues and come armed with proactive solutions.
Ask the probing questions to deepen understanding
Team Player:
Join forces with our amazing OCEO team to keep the whole office running like a well-choreographed dance.
Spread your wings to support and partner with other departments when needed, fostering a collaborative and supportive workplace.#teamclio
Add your human touch and build community while working out of our top tier (Burnaby/Toronto) office a few times a week.
What you'll work on:
Manage executive calendars, meetings, appointments, and travel plans.
Handle incoming communication (emails, calls, messages) for executives.
Assist with document editing, presentations, and report refinement.
Organize meetings, events, and onsite visits with a personalized touch.
Manage expenses and maintain organized records.
Coordinate all aspects of executive travel, including itineraries.
Handle sensitive information and maintain secure files and records.
Proactively solve everyday challenges and offer solutions.
Support the OCEO team and collaborate with other departments.
Foster a supportive and collaborative workplace environment.
What you bring:
Your awesomeness and a Bachelor's degree or equivalent work experience.
A proven track record as a superhero Executive Assistant or in a similar role.
Your A-game in organization, time-management, and communication skills.
Ability to dazzle with your written and verbal communication skills, paying attention to the little details.
Savvy with Mac operating systems; Google Workspace, Slack and Zoom, just to name a few.
Ability to juggle tasks like a pro, working independently and managing multiple things at once.
Ability to ensure confidentiality as the trusted guardian of sensitive information.
Bonus points if you have:
Event planning expertise
Experience with Asana and Concur
The perfect gif or emoji for every Slack message
What you will find here:
Compensation is one of the main components of Clio’s Total Rewards Program. We have developed a series of programs and processes to ensure we are creating fair and competitive pay practices that form the foundation of our human and high-performing culture.
Some highlights of our Total Rewards program include:
The expected salary range* for similar roles within Clio is: $68,000 - 120,700 CAD
Competitive, equitable salary with top-tier health benefits, dental, and vision insurance
Hybrid work environment, with expectation for local Clions (Vancouver, Calgary, Toronto, and Dublin) to be in office min. once per week on our Anchor Day.
Flexible time off policy, with an encouraged 20 days off per year.
$2000 annual counseling benefit
RRSP matching and RESP contribution
Clioversary recognition program with special acknowledgement at 3, 5, 7, and 10 years
Please note that the expected new hire salary range provided is derived from a group of like roles within Clio. Our salary bands are designed to reflect the range of skills and experience needed for the position and to allow room for growth at Clio. For experienced individuals, we typically hire at or around the midpoint of the band. The top portion of the salary band is reserved for employees who demonstrate sustained high performance and impact at Clio. Those who are new to the role may join below the midpoint and develop their skills over time. The final offer amount for this role will be dependent on geographical region, applicable experience, and skillset of the candidate.
Diversity, Inclusion, Belonging and Equity (DIBE) & Accessibility
Our team shows up as their authentic selves, and are united by our mission. We are dedicated to diversity, equity and inclusion. We pride ourselves in building and fostering an environment where our teams feel included, valued, and enabled to do the best work of their careers, wherever they choose to log in from. We believe that different perspectives, skills, backgrounds, and experiences result in higher-performing teams and better innovation. We are committed to equal employment and we encourage candidates from all backgrounds to apply.
Clio provides accessibility accommodations during the recruitment process. Should you require any accommodation, please let us know and we will work with you to meet your needs.