Administrative Assistant
Partners Community Health
Mississauga Ontario
Salary: Neg Per Hour
Key Responsibilities:
- Organizes, coordinates, and prioritizes
daily activities for the directors including detailed daily calendar
management, scheduling meetings and day-to-day administrative oversight
- Prepares and edits executive level
communications, briefing notes, and PowerPoint presentations
- Represents the leadership team when
communicating with internal and external stakeholders
- Requests and tracks deliverable from
direct reports and support services
- Supports meetings and committees as
requested including preparing and executing meeting materials, taking
minutes, tracking action items and all aspects of meeting preparation,
i.e., room booking and set up, catering and media support
- Coordinates yearly performance reviews
for leaders
- Manages and monitors payroll reports,
tracks vacations as required and completes monthly expense reports for the
Directors
- Manages supplies and equipment ordering,
invoicing, and securing approvals from management
- Responsible for device management within
the department, including, but not limited to phones, mobile devices,
computers, copiers, and laptops
- Manages and tracks document and contract
approval and sign-off processes for the Directors
- Liaise with members of senior leadership
and various departments across PCH as necessary
- Establishes and maintains effective
relationships with management, program leadership, professional staff, and
staff across the organization
- Other duties and special projects to
support the programs may be assigned from time to time
- Regular full-time position, with
flexibility to work outside of regular business hours to meet stakeholder
needs as necessary
Qualifications:
- College certificate or administrative
training equivalent required
- Minimum 1-3 years of experience in a
long-term care home (LTCH) or other health care related field (preferred)
- Minimum 3-5 years of experience in
providing senior level administrative support
- Proven ability to support multiple
leaders and manage competing priorities
- Strong ability to work independently and
proactively with minimal direction
- Strong verbal, written, interpersonal and
customer service communication skills
- Exceptional time management,
organizational and prioritization skills
- Proactive thinker with demonstrated
ability to apply sound judgement
- Strong problem solving, analytical and
conflict resolution skills
- Excellent technical skills in a full
Microsoft Office suite, including Word, Excel, and PowerPoint
- The ability to function effectively
during periods of rapid change and transition
- Ability to anticipate needs and
prioritize competing priorities efficiently
- Ability to build and maintain
relationships with key internal and external stakeholders
- Models a positive, inclusive, and
respectful work environment
Job Overview
Posted Date: 01 Apr 2024
Location: Mississauga Ontario
Salary: Neg Per Hour
Company Information
Partners Community Health is a not-for-profit, charitable organization focused on bringing healthcare services together around the needs of people living in Mississauga and West Toronto. True to our name, Partners Community Health is dedicated to working with community partners to deliver an integrated system of care that puts people first.
Name: Partners Community Health
Web: https://partnerscommunityhealth.ca/