Administrative Assistant
Ministry of Children Community and Social Services
Mississauga Ontario
Salary: Neg Per Hour
What can I expect to do in this
role?
You will perform a variety of
administrative tasks in support of program and operational needs, projects and
initiatives, including:
- providing excellent customer service,
general reception duties including answering telephone calls, greeting
visitors and responding to routine inquires;
- providing a variety of word processing
services;
- inputting, updating and coordinating data
using a variety of computer software programs/databases;
- providing support for office expenditures
tracking and reconciliation;
- receiving, prioritizing and actioning
incoming electronic and hard copy mail and arranging courier services;
- maintaining calendars, coordinating
schedules and making travel arrangements;
- establishing and maintaining filing
systems;
- performing a variety of regional office
clerical tasks (maintain manuals, mailing lists and ordering office
equipment);
- tracking and logging incoming action and
information requests and following up to ensure accuracy and timeliness.
Administrative Experience:
- You have
experience providing office administrative support; you can perform a
variety of administrative tasks and are comfortable working in a busy
office environment (e.g. maintain tracking logs, process mail,
establish/maintain filing systems, coordinate appointment schedules, make
travel arrangements).
- You have
experience with office purchasing and reconciliation procedures eg.
checking invoices/travel claims, and purchasing card reconciliation.
Communication Skills
- You are able
to respond to inquiries, exchange and clarify information, and provide
ministry or program information.
- You can
prepare, proofread and amend a variety of written materials.
- You have
effective interpersonal skills to work as part of an administrative
support team, direct calls and coordinate meetings with a variety of
contacts (staff, corporate contacts, and transfer payment/community
agencies, etc.).
Computer and Office Technology Skills
- You have
knowledge and experience with computer software programs such as Microsoft
Office (Word, E-mail, Windows, Excel, PowerPoint, etc.) and various
electronic databases.
- You are able
to assemble and format data reports and use databases.
- You can operate equipment such as photocopier, fax, video conference equipment.
Job Overview
Posted Date: 01 May 2024
Location: Mississauga Ontario
Salary: Neg Per Hour
Company Information
Helping to improve outcomes for children, youth, families and individuals who need support, and advancing the interests of women across Ontario.
Name: Ministry of Children Community and Social Services
Web: https://211ontario.ca