Office Administrator
Redstone Agency
Scarborough Ontario
Salary: Neg Per Hour
Administrative Support
- Support the SLT and ELT in building administrative
processes and upholding them across the organization.
- Book meetings and secure meeting rooms via Outlook,
book off-site meeting locations, record minutes, and upload documents to
SharePoint.
- Lead the process development of a desk hoteling system
for the Redstone team to reserve workspace at the office.
- Assist in the execution of People & Culture
programs and events, including catering, booking accommodations, and
coordinating vendor logistics for initiatives including the Summer Social,
Holiday Party, and more.
- Liaise with the IT company when necessary.
- Book/arrange for Uber or pick up services for SLT/ELT
or clients when necessary.
- Manage the phone systems, including allocating phone
extensions and ensuring accurate billing.
- Support the Corporate Bookkeeper with the Redstone
expense process for the internal team’s reimbursements.
- Develop training materials and resource guides to support the internal team.
- Manage our internal onsite storage unit, ensuring files are organized and accessing files for the team as necessary
Office Space
- Be a physical presence in the office and a key resource
to the Redstone team.
- Lead Redstone’s move to the new office space, including
equipment, furniture, design, and onsite client storage organization.
- Ensure a clean and fully functional office space
including printer/fax machine, office lighting, kitchen appliances, etc.
Responsible for coordinating the repairment where necessary.
- Ensure office supplies and kitchen essentials are
stocked and proactively ordered.
- Manage the maintenance of the fax machine and printer,
ensuring sufficient ordering of paper, ink, and relevant office supplies.
- Set up the office boardroom, order food and brew coffee
as necessary for SLT/ELT or important Client Meetings.
- Manage mail distribution by accepting packages, signing
for deliveries, returning mail to sender, picking up packages, and handing
company couriers (billing, coordination, and administration). Weekly trips
to the post office may be required.
- Provide ad-hoc operations support to the President, and
Senior Leadership Team; supporting with unknown/unanticipated challenges
that arise.
- Receive, sort, stamp, and distribute company and client mail.
Job Overview
Posted Date: 01 Sep 2024
Location: Scarborough Ontario
Salary: Neg Per Hour
Company Information
Event management company in Toronto, Ontario
Name: Redstone Agency
Web: https://redstoneagency.com/