Administrative Assistant
Silver Fox Pharmacy
Burlington Ontario
Salary: Neg Per Hour
responsibilities including, but not limited to:
- Provide overall administrative support to the
office by managing and organizing files, documents, and records. Assist in
handling incoming and outgoing correspondence, including emails, phone calls,
and mail.
- Assist in scheduling appointments, meetings, and
events. Manage calendars for executives or team members. Preparing meeting
agendas, taking minutes, and distributing relevant materials. Following up on
action items and ensuring timely completion.
- Coordinate and make travel arrangements , including
booking flights, accommodations, and transportation when required. Prepare
travel itineraries and ensure compliance with travel policies.
- Enter data accurately into databases or
spreadsheets. Maintain and update records, files, and documentation. Ensure
data integrity and confidentiality. Drafting and preparing documents, reports,
and presentations as needed.
- Monitor and maintain inventory of office supplies.
Place orders for necessary supplies, equipment, or materials. Coordinate with
vendors and suppliers to ensure timely delivery.
- Compose, edit, and proofread correspondence,
reports, and other documents. Prepare and distribute internal communications
such as memos, notices, and announcements. Assist in drafting presentations and
reports.
- Maintain an efficient filing system, both physical
and digital. Ensure documents and records are appropriately labeled, stored,
and easily retrievable.
- Assist in maintaining a clean and organized office
environment. Coordinate repairs and maintenance for office equipment,
facilities, and services as needed. Report any issues or concerns promptly.
- Collaborate with colleagues and provide support as
needed. Assist in coordinating projects, tracking progress, and meeting
deadlines. Participate in team meetings and contribute to discussions.
- Provide general support to staff members and
assist in coordinating internal communications and disseminating information to
team members.
Qualifications and Skills
- High school diploma or equivalent; additional
education or certifications are a plus.
- Proven experience as an office assistant or in a
similar administrative role is preferred.
- Proficient in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook Teams and other relevant tools).
- Strong organizational and time management skills with the ability to multitask and prioritize tasks effectively.
- Excellent verbal and written communication skills.
- Attention to detail and accuracy in data entry and
record keeping.
- Ability to maintain confidentiality and handle
sensitive information with discretion.
- Strong interpersonal skills and the ability to work
well both independently and as part of a team.
- Problem-solving abilities and a proactive approach to resolving issues.
Job Overview
Posted Date: 15 Dec 2024
Location: Burlington Ontario
Salary: Neg Per Hour
Company Information
Silver Fox Pharmacy provides residents and staff in Long Term Care Homes and Retirement Living with unparalleled service and support. Our dedicated team is focused on medication accuracy and clinical support. Every individual we care for becomes a part of the Silver Fox family.
Name: Silver Fox Pharmacy
Web: http://www.SilverFoxRx.ca