Administrative Assistant, Plan Services (18-month contract)
Healthcare of Ontario Pension Plan (HOOPP)
Toronto Ontario
Salary: Neg Per Hour
Why you’ll love working here
- high-performance, people-focused culture
- our commitment that equity, diversity, and inclusion
are fundamental to our work environment and business success, which helps
employees feel valued and empowered to be their authentic selves
- learning and development initiatives, including
workshops, Speaker Series events and access to LinkedIn Learning, that
support employees’ career growth
- membership in HOOPP’s world class defined benefit
pension plan, which can serve as an important part of your retirement
security
- competitive, 100% company-paid extended health and
dental benefits for permanent employees, including coverage supporting our
team's diversity and mental health (e.g., gender affirmation, fertility
and drug treatment, psychological support benefits of $2,500 per year, and
newly extended maternity/parental leave top of 26 weeks)
- optional post-retirement health and dental benefits
subsidized at 50%
- yoga classes, meditation workshops, nutritional
consultations, and wellness seminars
- access to an annual wellness reimbursement program for
health and wellness-related expenses for permanent and temporary employees
- the opportunity to make a difference and help take care of those who care for us, by providing a financially secure retirement for Ontario healthcare workers
Administrative Support
- Co-ordinates the day-to-day administration and support
of the Head of Plan Services and the senior management team within Plan
Services.
- Maintains the strictest level of confidentiality and
discretion with respect to all aspects of work performed by the Head of
Plan Services and the senior leadership team.
- Co-ordinates internal and external meetings, including
the preparation of meeting materials, presentations and facility
logistics, ensuring that all necessary background information, materials
and research (as required) are gathered prior to meetings/appointments.
- Maintains and co-ordinates the Head of Plan Services
daily calendar
- Co-ordinates conference and seminar registrations for
Plan Services staff including travel arrangements (e.g. flight,
accommodations, car rental, meals, etc.).
- Updates and maintains accurate mailing lists, project
documentation, information, and departmental files and filing system
(electronic and paper).
- Processes and manages the time and attendance for the
Plan Services management team.
- Performs a variety of other administrative duties and
support as required.
Communications and
Meeting Co-ordination
- Works closely with the other Administrative Assistants
within Plan Operations to ensure the coordination and alignment of Plan
Services activities with that of the Division and broader organization.
- Interacts with all levels of staff within the
organization to expedite action on behalf of the Head of Plan Services.
- Receives inquiries and determines urgency of attention
to Head of Plan Services or other management within Plan Services.
- Assists with co-ordination of meeting materials
including presentations, reports, agendas, and minutes.
- Organizes and coordinates any sessions, forums,
meetings and other types of special events/functions for Plan Services.
- Composes and prepares memos and other correspondence as
necessary.
- Disseminates information as necessary.
- Prepares agendas, attends meetings for minute taking
and tracking of action items and follow-up as required.
- Performs a variety of other administrative duties and
support as required.
What you bring
- College degree or equivalent
- A minimum of 5 years administrative assistant
experience in a corporate environment
- Client service orientation, with strong verbal and
written communication skills
- Excellent time management skills and the ability to
prioritize work
- Attention to details and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to
multi-task
- Ability to make decisions and take initiative
- Collaborative team player
- Proficient in MS Office with expertise in Microsoft Word, PowerPoint and Excel
Job Overview
Posted Date: 05 Jan 2025
Location: Toronto Ontario
Salary: Neg Per Hour
Company Information
Healthcare of Ontario Pension Plan (HOOPP)
Name: Healthcare of Ontario Pension Plan (HOOPP)
Web: https://hoopp.com/