Administrative Assistant
Ingenuity Development Inc.
Oakville Ontario
Salary: Neg Per Hour
KEY RESPONSIBILITIES:
Office Management:
- Answer
general phone inquiries using a professional and courteous manner. Direct
phone inquiries to the appropriate staff members. Reply to general
information requests with accurate information.
- Greet
clients/suppliers/visitors to the organization in a professional and
friendly manner.
- Prepare
correspondences, reports, and presentations as required.
- Coordinate
office operations, including supply management, facility maintenance, and
inventory management. Ensure the office is well-stocked and organized.
- Plan
and coordinate internal and external events, including meetings and
conferences.
- Develop
and implement procedures to improve efficiency in office operations.
- Assist
with budget management and tracking of office expenses.
Administrative Functions:
- Develop
and implement effective procedures for the continuous improvement of
office operations, including organizing office operations and procedures;
controlling correspondence; designing filing systems; reviewing and
approving supply requisitions; and completing cost/efficiency comparisons
for services and supplies.
- Support
field staff by ordering supplies and coordinating/assisting with field
office management.
- Support
budget tracking and expense management for office-related activities.
- Prepare
and maintain accurate documentation and records for various meetings and
projects.
Human Resources, Departmental Support, and
Compliance:
- Collaborate
with HR to maintain personnel files and coordinate onboarding and
orientation for new employees.
- Assist
in performance management and employee engagement initiatives, including
the annual appraisal process as well as engagement surveys.
- Provide
administrative support to department leaders on HR, H&S, and
cross-functional initiatives.
- Coordinate
with Health & Safety partners to ensure the H&S Management program
is up-to-date, compliant with regulations, and posted in the office and in
all site trailers.
- Maintain
accurate company-wide training records on SafetyLoop.
- Coordinate
with Health & Safety partners and Department leaders to book required
staff training in a timely manner.
Insurance and Fleet Management:
- Manage
business and project insurance policies, ensuring no lapses in coverage.
- Process
insurance claims and ensure timely reporting of accidents and injuries.
- Track
fleet vehicle registrations, insurance, and driver compliance, and assist
with vehicle procurement and renewals.
YOU ARE PERFECT FOR THIS ROLE BECAUSE:
- You
have a minimum of three years of experience in office coordination, HR, or
operations.
- You
have a post-secondary certificate, diploma, or degree in office
administration would be an asset.
- You
have a high degree of Organizational Skills, Prioritization, and Time
Management.
- You
have the ability and desire to provide the highest level of customer
service to both internal and external clients.
- You
have excellent verbal and written communication skills.
- You
have a high degree of professionalism, reliability, discretion, and
dependability.
- You
are an enthusiastic self-starter with a “can-do” approach to work.
- You
have a current valid driver’s license and the ability to travel
occasionally.
- You
are proficient in all Microsoft 365 applications: Word, Excel, and
PowerPoint knowledge.
- You have the ability to multi-task and organize self and others in a fast-paced environment.
Job Overview
Posted Date: 15 Jan 2025
Location: Oakville Ontario
Salary: Neg Per Hour
Company Information
Imagine you could start a Design-Build & General Contracting business from scratch. In THIS era. You’d marry experience, bleeding-edge standards, and passion for the craft with today’s service experience expectations. You’d factor in society’s growing awareness of how built and natural environments influence individuals, enterprise, and communities.
Name: Ingenuity Development Inc.
Web: https://ingenuity.ca/