Finance Administrative Support
Innovative Occupational Therapy Services
Oakville Ontario
Salary: Neg Per Hour
Key Responsibilities:
1. Client Billing
- Process
billing for health care services provided to clients, ensuring accuracy
and timeliness.
- Prepare
and submit invoices to insurance providers, including WSIB, HCAI, and
extended health insurance plans, ensuring compliance with relevant
regulations and claim requirements.
- Coordinate
billing and payment processing for Protected Services to law firms
representing MVA clients, ensuring invoices align with agreed-upon terms
and legal requirements.
- Ensure
all invoices are submitted in the correct format and follow-up on any
outstanding payments.
2. Accounts Receivable (AR)
- Manage
the day-to-day accounts receivable process, including tracking outstanding
invoices, reconciling accounts, and processing payments.
- Ensure
all receivables are collected within the agreed-upon payment terms and in
a timely manner.
- Monitor
AR aging reports and follow up with clients, insurers, and law firms on
overdue payments.
- Work
with insurance providers to resolve discrepancies in payment or claim
denials, including following up on unpaid claims or denied claims and
escalating issues as necessary.
- Prepare
and send account statements to clients or third-party payers, including
follow-up reminders on past due accounts.
- Communicate
with the billing department to ensure that all charges are properly
recorded and billed to clients, insurers, or law firms.
3. Claims and Payment Follow-ups
- Regularly
follow up with insurance providers and law firms to ensure timely
processing of claims and payments.
- Assist
in resolving any billing issues, discrepancies, or denials from insurance
providers or clients, escalating issues when necessary.
- Communicate
directly with clients, insurance companies, and legal teams to obtain
required information or documentation for claim submissions.
4. Documentation and Compliance
- Prepare
and maintain all necessary documents for billing, including invoices,
claims forms (OCF21), and other required forms for insurance and legal
billing.
- Ensure
compliance with Ontario healthcare billing regulations, including HCAI
submissions, and WSIB rules for health care providers.
- Maintain
accurate, detailed documentation of all communications and transactions
for audit purposes.
5. Reports and Administration
- Assist
Finance Manager with Month End Billing Audit to ensure accuracy of billing
- Provide
administrative support to the finance department, including general office
duties, filing, and correspondence.
Required Qualifications and Skills:
Education
- Post-secondary
education in Finance, Accounting, Business Administration, or a related
field is preferred.
- Additional
certifications or training in medical or health care billing (e.g., HCAI,
WSIB, Extended Health Benefits) is an asset.
Experience
- At
least 1-2 years of experience in a finance or administrative support role,
preferably in a health care, insurance, or legal setting.
- Experience
with billing systems, health care claims processing (WSIB, HCAI), and
invoicing clients and insurers.
- Demonstrated
experience in accounts receivable management, including aging reports,
collections, and payment follow-ups.
Skills and Abilities
- Strong
knowledge of billing processes, insurance claims, and financial software
(QuickBooks, Excel, etc.).
- Experience
managing accounts receivable processes, including tracking payments and
following up on overdue balances.
- Attention
to detail and accuracy in data entry, billing, and AR management.
- Strong
communication skills, both written and verbal, to interact with clients,
insurance providers, and legal teams.
- Ability
to prioritize tasks and manage multiple responsibilities in a fast-paced
environment.
- Problem-solving
skills and the ability to handle client inquiries and resolve billing and
AR issues promptly.
- Knowledge of relevant Ontario healthcare billing standards and regulations is a strong asset.
Job Overview
Posted Date: 22 Jan 2025
Location: Oakville Ontario
Salary: Neg Per Hour
Company Information
Sheila Don is the CEO and Founder of Innovative Occupational Therapy Services.Founded in 2015 Innovative Occupational Therapy Services is an award winning rehabilitation company servicing clients nationwide.
Name: Innovative Occupational Therapy Services
Web: https://www.innovativeot.com